Posted by Ben Guyer on 26th Nov 2019

The Foundations of Creating the Best ​Large Video Conferencing Room

The Foundations of Creating the Best ​Large Video Conferencing Room

Many businesses are using external teams to help their productivity and video conferencing is quickly becoming the norm for how they collaborate and communicate in the modern workplace. With more calls being business critical, video conferencing is the first choice in the meeting space. Meetings that have 20 or more participants need new advanced video and audio technology, Conferencing solutions that do not integrate with traditional conference rooms and the free apps can limit how many people can be in the meeting, simply won’t work for the large teams that need to dial in from multiple rooms along with the participants connecting from their personal devices. This blog will explore some options that are available to help solve this issue.

There are a couple common issues when it comes to big team calls: Wasted time, video quality problems, limited participants, dongles, and recording and sharing issues. Many people have a hard time multitasking during a meeting, some might not be paying attention to what’s going on in the meeting while some might even be asleep. This might lead to questioning even having the meeting in the first place. A study by the Atlassian showed that employees attend an average of 62 meetings a month with an average of 31 of those hours being unproductive. That means that half the time of the meeting is being wasted. Many people have an underpowered video solution for the meetings that they are having which leads to poor video quality and the more people on the call, the worse the video quality tends to be. Most of the time if you are experiencing difficulties with video there is most likely some issues with the audio as well. This leads to wasted time while you try to figure out how to solve the issues and, if they aren’t trying to fix those issues, they probably aren’t paying attention due to the problems at hand. There are many different dongles that are available and all of them do something different. The time it takes to pass the dongle to the next presenter can be to long and sometimes they don’t have the right connections to even use it. The important thing to do here is to find a wireless solution that allows the presenters to wirelessly share their screen without the hassle of a dongle. If some of your members were unable to be on the call, the task of re-uploading and hosting the server for them to go back and watch the meeting can be daunting and time consuming.

When looking for your next conferencing solution, keep in mind that it should solve the issues that you are having with your current conferencing solution. Here are a couple things that are necessary to think about when deciding which one is for you: device capability, higher quality video resolution, ease of screen and content sharing, larger numbers of participants, and the anility to connect to multiple meeting rooms. For more help in finding your next conferencing solution please reach out to our team at The VideoConference Store for the best help on the market.

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