2nd Nov 2019

A Few Things You Need to Know Before Designing Your Huddle Rooms for Video Conferencing

A Few Things You Need to Know Before Designing Your Huddle Rooms for Video Conferencing

We all know that when you are in a Huddle Room, everyone can see and hear exactly what your doing at all times. They can notice you scratching your ear or maybe not even paying attention to the meeting but instead to your email. When in one of these meetings you are always online. These small rooms have appeared in offices all over the country as the popularity of this kind of meeting has gone up. They give a small private space to work with others while avoiding the noise of a normal office.

Huddle Rooms insist that your attention and eyes remain on the person that you are having a meeting with. You can demonstrate this through your attentiveness and you should never interrupt the other party when you are on the call. These meetings are designed to be quick and simple but yet have the ability to test all you know about being in a video conference.

Huddle rooms are much more than the idea of saving space and more than the routine conference room meeting. These rooms are much different and require more than just the phone. A huddle room needs cameras, microphones, and technology that is specifically designed to maximize your needs for the meeting. Most likely you will encounter both kinds of meeting and you should know what ways to act before stepping into the meeting.

The traditional conference room is designed for large meetings. They have large tables so that you can spread out as much as you need or you can also be not as noticeable by sitting in the back if you just want to listen. These kinds of rooms are great for meetings between two large groups or for example a training in which one person talks to a large group of people.

Huddle rooms are designed to hold generally no more than six people. The meeting participants are meant to sit either in front of the camera or around a central camera with a wide range to make sure that everyone involved is seen. Typically, a Huddle room is used for tight meeting where only a small amount of people are needed or for an impromptu meeting the kind that sometimes can popup before a deadline or after a chat. Although it seems more creative than the traditional meeting the small space and shared camera make it so you have to be more precise in your actions.

The amount and frequency of meetings you host in Huddle Rooms is only going to continue to rise. It is estimated that 70% of meetings will be in a Huddle room by 2022. The etiquette that is outlined below will help to make sure you know how to act and help if you have any questions about it.

Here are some quick tips for Huddle Room design:

  • Avoid making it complicated.  Simplicity is key is these small spaces.
  • Stay organized.
  • Consider and give attention to the actual meeting area.
  • Have visual aids ready.
  • Have any device you may need available.

There are many other factors to consider when planning your Huddle Space.  If you'd like to talk with one of our experts, just give us a call, email or chat online with us.

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